This policy sets out GPP’s personal information management practices. It covers the following areas:
- application of policy;
- personal information collected;
- use and disclosure of personal information;
- use of the website;
- accessing and updating personal information;
- security of personal information;
- data tracking;
- external links;
- contact details.
Application of Policy
This policy applies to all our personnel, including volunteers and other individuals with whom we do business.
Responsibilities of Personnel
It is the responsibility of all personnel to:
- be familiar with this policy; and
- comply with this policy.
Your Personal Information
GPP and our partners The Bill and Melinda Gates Foundation (“BMGF”) only uses the information you give us to send you updates on actions that may be of interest to you.
You will receive regular updates on actions to take with the End of Polio campaign, the Global Poverty Project and The Bill and Melinda Gates Foundation. If at any time you would like to unsubscribe from our email list, you may do so by clicking the unsubscribe link in the email.
We may also use “cookies” (small text files stored on users’ computers) to help track and customize access and use of the Site. Cookies store and retain information that helps us recognize individuals when they return to the Site following a previous visit. Most popular Internet browser packages allow one to configure the browser so as not to accept cookies. However, setting your browser to reject cookies may, in certain instances, prevent you from taking full advantage of the Site and the materials, products, and services that we make available on the Site.
Use and Disclosure of Personal Information
We will generally use and disclose personal information for purposes related to the main purpose for which the information was collected, or where the individual has consented to the use or disclosure.
In addition, we may disclose personal information to third party service providers who assist us in providing our services. These may include companies which assist with data processing and analysis, research, mail services or maintenance. Personal information will only be disclosed to those third party service providers on a confidential basis so that the service provider can effectively provide those services.
In addition, with your explicit permission, we pass along certain of your information to the following groups:
- World leaders, news publications and other targets when you choose to use our email tool to send them messages.
- World leaders, news publications, and the general public when you sign petitions or complete surveys.
Under circumstances where we determine that members may be misusing our systems for malicious purposes (for example, using the numbers we provide to make harassing phone calls), such activities may be reported to law enforcement agencies. In such cases, we may release personally identifiable information, including name and address, to those agencies.
Disclosure When Required by Law
We may otherwise use or disclose personal information where required or authorised by law, which may include emergency situations and assisting law enforcement agencies.
Access to Database/Mailing Lists
We will not allow access to our database or mailing lists to any organisation or individual other than BMGF, except as expressly permitted by the user. However, if the material another organisation or individual wishes to circulate through our database is sympathetic with our core values and is within the use anticipated by those on the mailing list, we will take responsibility for the circulation and will ask that the organisation/individual to provide us with a letter explaining their request.
Petitions and Surveys
For petitions and surveys you’ve signed or completed, we treat your name, city, state, and comments as public information—for example, we may provide compilations of petitions, with your comments, to world leaders and other targets, or to the press. We will not make your street address publicly available, but we may transmit it to the designated target as part of a petition. This is a standard industry practice in such situations. In no such case will we disclose your email address or phone number, without your permission. We may also make your comments, along with your first name, city and state available to the press and public online. We are not responsible for the content of use of your email address by campaign targets.
Sending Emails Via The End of Polio
In certain cases, we enable you to send individual e-mails to world leaders as well as Letters-to-the-Editor to various news publications, through our website. These messages are sent in your name, with your e-mail address as the return address and your full name and contact information is provided as part of the submission. These messages will only be sent out under your name as you approve them on an individual basis using our email tool. You are solely responsible for the specific message(s) you send using our email tool. We take no responsibility for the content of use of your email address by campaign targets.
Accessing and Updating Your Personal Information
We take reasonable steps to make sure that the personal information collected, used and disclosed is accurate, complete and up-to-date. Individuals who need to access or correct any personal information held by us about them are asked to send a request to email@example.com. As much detail as possible should be provided by the individual about the particular information sought, in order to enable us to retrieve it. An access fee may be charged to cover the costs of providing that information.
In certain circumstances, we may not be required by law to provide the individual with access to, or to correct, personal information. If this is the case, reasons will be given for that decision.
Security of Personal Information
We take reasonable steps to protect all of the personal information it holds from misuse and loss and from unauthorised access, modification or disclosure. This protection applies in relation to information stored in both electronic and hard copy form.
We use firewalls and other industry standard security technology, as well as industry standard security practices, to protect personal and confidential information that we receive and to prevent that information from being accessed by unauthorized persons. For example, we work to protect the security of information submitted through the Site during transmission by using Secure Sockets Layer (SSL) software, which encrypts information. The information that you submit through the Site is gathered on computers, and stored in a data center, protected by industry standard security practices. The number of employees that have physical access to our data center, and to the computer on which personal information is stored, is limited.
Unfortunately, no data transmission over the Internet can be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot ensure or warrant the security of any information you transmit to us, and you do so at your own risk. Once we receive your transmission, we make our best effort to ensure its security on our systems
URLs contained in emails may contain an ID that enables us to correctly identify the person who takes an action using a web page. We use these URLs to simplify the process of signing petitions and filling out surveys. We may occasionally present a shortened URL that references a longer URL which contains an id—we do this to simplify the display, to prevent links from becoming broken when copied, and to ensure compatibility with email programs which do not handle long URLs. When a shortened URL is displayed in an email, you will see the full URL in the browser’s address bar when you access the page.
Links to Other Websites
We may revise or amend this policy at any time at our sole discretion. If we make any substantive changes in the way we collect or use personally identifying information provided by users, we will post a prominent announcement on our web site home page and post the changes on this page. We will never change our policies and practices to make them less protective of user information collected prior to the effective date of any changes without the consent of affected users. We encourage users to visit this page periodically to review our current policy.
If you have any questions about this privacy statement, your personal information, or the practices of this Site, you can contact firstname.lastname@example.org